Accounts Payable Clerk

About Crown Lift Trucks Ltd

Since its entry into the material handling industry in the 1960s, Crown Equipment Corporation has earned a reputation for exceptional product design, engineering and manufacturing of its award-winning line of electric lift trucks.  From our smallest pallet truck to our highest lifting VNA truck, our goal is to always provide the user with the safest, most efficient and ergonomic forklift truck possible.  Crown supports customers with a wide selection of electric forklift trucks ranging from pallet trucks to very narrow-aisle VNA trucks.

Our brand promise is:

“Crown designs, manufactures, distributes, services and supports material handling products that provide customers with superior value.”

Quality and performance are the foundation of Crown’s success. Since our inception, our company culture has always been about people performing and working as a team to ensure that quality is built into every forklift truck we make.

Crown’s headquarters, manufacturing facilities and network of branches offer diverse and challenging careers in a broad range of professional and vocational roles.

Job Description

An excellent opportunity has arisen for an Accounts Payable Clerk in a strongly growing business based in our Basingstoke office. You will be responsible for Accounts Payable Processing for Crown’s UK operations.

 Primary Responsibilities

• Process invoices and credit notes through PTP and Baan  
• Process expense claims
• Process Bacs and manual payments in Baan and banking platform ensuring approvals in line with DOA
• Post and allocate payments in Baan
• Monthly reconciliation of supplier accounts to supplier statements
• Support the business with purchase requisitions and receipts in PTP and Baan
• Chase approvals and receipts in PTP and Baan ensuing suppliers are paid on time
• Respond to AP queries and resolve discrepancies with budget holders and suppliers
• Resolve systems processing issues with IT
• Set up new and maintain suppliers
• AP month end and year end processing including but not limited to
  • Reconcile AP ledger to the GL
  • Run AP aged creditor listing and clear debit balances
  • Match off GRNI and registered invoices and reconcile balances
  • Prepare AP reports, KPIs and other ad hoc reports
  • Reconcile intercompany balances
  • Assist with audit matters

• Assist with AP payments forecast and manage payments to targets
• Comply with policies, procedures and internal controls including DOA (approval authorities)
• Process improvements
• Maintain AP records and ensure processes are documented and kept up to date
• Cross train and provide holiday/sick cover for AP Team
• All other AP related tasks and ad hoc projects

Person Specification

• Ideally a professionally qualified (AAT) clerk with 5 years or more experience in accounts payable
• Ability to effectively process and manage a high volume of transactional and processing work
• Pro-active ‘can do’ approach
• Team player
• Tenacious with the ability to challenge non-compliance
• Excellent attention to detail and accuracy
• Ability to communicate clearly in a professional manner by phone, email and face to face
• Experience of working through change and driving efficiencies
• Experience of handling queries and successful resolution of complex situations
• Well organised with the ability to plan work load and work to deadlines
• Confident personality and able to use own initiative without constant supervision

Vacancy Details

Hours of Work:	Monday to Friday, 37 hours
Package:	Competitive Salary
Holidays:	25 days holiday
Pension:	Company pension plan

At Crown, we know that our employees are the driving force behind our success in the material handling industry. We cultivate a culture of passionate people and inspired innovation. In fact, throughout Crown’s history, more than 1,000 employees have reached a 25-year milestone, and we are proud to have travelled their career paths with them.

From employee training and development to competitive compensation packages, we invest in our employees, knowing that people are always at the core of what moves us forward.

In addition to financial remuneration and participation, we our offer our employees various social benefits including but not limited to:

• Company pension plan.
• 25 days annual leave plus bank holidays.
• Excellent discount scheme with access to the best perks from some of the UK’s biggest brands. 
• Employee assistance programme.